Inventory Management is a site designed to help dealers manage their inventory downloads. With this site, you can view the last time your inventory was updated; view the history of when your inventory was updated and when; view any errors that have occurred in loading your inventory; view how many vehicles you have; view how many photos you have; add vehicles to inventory; and edit your inventory.

Steps on how to use AVV's Inventory Management:

Go to http://webcontrol.avv.com/
Enter your User ID and Password, and then click the “Login” button. Please remember that the User ID and Password are case sensitive.

VIEW ALL

1) When you login, the initial screen you will see contains your entire inventory.You can get back to this screen by clicking on “View All” in the orange task bar.

2) The “View All” screen will show all vehicles, both new and used, in one list. In this view, you will be shown the Year, Make, Model, Price, Stock Number, Mileage, Type, and if AVV has a photo for the vehicle. Any column in this list can be sorted by clicking on the column heading.

3) If your inventory has over 50 vehicles, there will be an orange button toward the top right side of the page that says “Next 50.” By clicking on this button, you will be shown the next 50 vehicles. You will then also see a “Previous 50” button which can be used to get back to the beginning of the list.

4) You can also view vehicles that have been marked as sold for a dealer in the AVV database by clicking on the “Display Deleted Vehicles” button directly below your dealership name. (Hint: When a vehicle is marked as sold, AVV does not delete the vehicle, but instead marks it as sold. But, if a vehicle is in this list, it is no longer online.)

5) You can edit any vehicle from these lists by clicking on the [EDIT] link to the left of each vehicle.

6) You can re-activate any deleted/sold vehicle by clicking on the [EDIT] link next to the vehicle. By clicking on the [EDIT] link, you will be taken to the Edit Vehicle screen. From here, you can modify any information on the vehicle or leave the vehicle information as is and then click on the “Edit Vehicle” button at the bottom of the page to re-activate the vehicle.


VIEW NEW

1) To view only your new inventory, click on “View New” in the orange task bar.

2) In this view, you will be shown the Year, Make, Model, Price, Stock Number, Mileage, Type, and if AVV has a photo for the vehicle. Any column in this list can be sorted by clicking on the column heading.

3) If your new vehicle inventory has over 50 vehicles, there will be an orange button toward the top right side of the page that says “Next 50.” By clicking this button, you will be shown the next 50 vehicles. You will then also see a “Previous 50” button that can be used to get back to the beginning of the list.

4) You can also view new vehicles that have been marked as sold for a dealer in the AVV database by clicking on the “Display Deleted Vehicles” button directly below your dealership name. (Hint: When a vehicle is marked as sold, AVV does not delete the vehicle, but instead marks it as sold. But, if a vehicle is in this list, it is no longer online.)

5) You can edit any new vehicle from these lists by clicking on the [EDIT] link to the left of each vehicle.

6) You can re-activate any deleted/sold new vehicle by clicking on the [EDIT] link next to the vehicle. By clicking on the [EDIT] link, you will be taken to the Edit Vehicle screen. From here, you can modify any information on the vehicle or leave the vehicle information as is and then click on the “Edit Vehicle” button at the bottom of the page to re-activate the vehicle.



VIEW USED

1) To view only your used inventory, click on “View Used” in the orange task bar.

2) In this view, you will be shown the Year, Make, Model, Price, Stock Number, Mileage, Type, and if AVV has a photo for the vehicle. Any column in this list can be sorted by clicking on the column heading.

3) If your used vehicle inventory has over 50 vehicles, there will be an orange button toward the top right side of the page that says “Next 50.” By clicking this button, you will be shown the next 50 vehicles. You will then also see a “Previous 50” button that can be used to get back to the beginning of the list.

4) You can also view used vehicles that have been marked as sold for a dealer in the AVV database by clicking on the “Display Deleted Vehicles” button directly below your dealership name. (Hint: When a vehicle is marked as sold, AVV does not delete the vehicle, but instead marks it as sold. But, if a vehicle is in this list, it is no longer online.)

5) You can edit any used vehicle from these lists by clicking on the [EDIT] link to the left of each vehicle.

6) You can re-activate any deleted/sold used vehicle by clicking on the [EDIT] link next to the vehicle. By clicking on the [EDIT] link, you will be taken to the Edit Vehicle screen. From here, you can modify any information on the vehicle or leave the vehicle information as is and then click on the “Edit Vehicle” button at the bottom of the page to re-activate the vehicle.



ADD

1) To add vehicles to your inventory, click on “Add” in the orange task bar.

2) This screen contains text boxes to add all the information on the vehicle into. Once you have entered all the necessary information, click on the “Add Vehicle” button at the bottom of the page.

3) Hint – You can use both the option check boxes and the option text box when entering information on a vehicle. AVV will combine the data you enter.



EDIT

1) To edit vehicles in your inventory, click on “Edit” in the orange task bar.

2) You can choose a specific vehicle from the “Choose a USED Vehicle Stock Number” or “Choose a NEW Vehicle Stock Number” drop-down boxes. These text boxes are sorted by year, make and model. If you prefer to view the listing by stock number, click on the “Click Here” link just above the “Choose a USED Vehicle Stock Number” drop-down box. Once the vehicle is selected in the drop-down box, click on the “Edit” or “Delete” button next to the drop-down box depending on the action you would like to make.

a) By clicking, “Edit”, you will be taken to a screen that contains all the information on the vehicle. You can edit any of the information by clicking in the text box and typing in the new information.

b) At the top left of the Edit screen, you can add a photo to the vehicle.

i) To add a photo to a vehicle, click on the “Browse…” button. This will open your Windows Explorer so that you can select the photo from a location on your computer.

ii) Once you have found the location of the picture on your computer and selected it, click on the “Send File” button. This will automatically send the picture file to the AVV server.

iii) Please remember to keep the picture around 72 DPI, 200 x 300 Pixels, and under 35 KB in size. Also, name the photo by its stock number or full VIN and save it as a jpg image.

c) By clicking, “Delete”, you will de-activate the vehicle, so the vehicle will no longer show up in your inventory online.

d) You can reactivate deleted/sold vehicles through the Edit screen. In the “Choose a USED Vehicle Stock Number” or “Choose a NEW Vehicle Stock Number” drop-down boxes, the vehicles at the top of the list are active vehicles, but if you scroll down in either box, the vehicles at the bottom of the list are deleted/sold vehicles.

i) To reactivate a deleted/sold vehicle, choose the vehicle from the “Choose a USED Vehicle Stock Number” or “Choose a NEW Vehicle Stock Number” drop-down boxes and click on “Edit.”

ii) You can then modify any of the information on the vehicle and then click “Edit Vehicle” or you can change nothing and just click the “Edit Vehicle” button at the bottom of the page to re-activate this vehicle.

DOWNLOAD

1) To view information about the downloading of your inventory, click on “Download” in the orange task bar. On this screen you are shown a chart containing Dealership name, product name, date loaded, capture, database, total errors and comments.

a) Under the Dealership Name column, you will see your dealership's name.

b) Under the Product Name column, you will see what products you are signed up for, such as “used vehicles” or “new vehicles.” If you are signed up for multiple downloads, then you will have multiple records listed in this chart, one for each download.

c) Under the Date Loaded column, you will see the last date data was successfully loaded to AVV.

d) Under the Capture column, you will see the number of vehicles pulled from your DMS, or the number of vehicles sent in by email or FTP.

e) Under the Database column, you will see the number of vehicles that the AVV database is showing for the dealer.

f) Under the Total Errors column, you will see the number of errors that occurred in loading the vehicles for your dealership. (Examples of errors are invalid VINs or vehicles missing stock numbers).

g) Under the Comments column, you will see either “Details” or “None.” If the column contains “Details,” that means that AVV has made extra notes on issues with this dealer in the past. To view these notes, click on “Details.”

2) The View DMS Download chart has hyperlinks in the Dealership Name, Date Loaded and Comments columns.

a) If you click on the Dealership name, you will be taken to a screen that will give you the history of the downloads for your dealership. When viewing the history, you can click on any date in the Date Loaded column to view any errors that occurred in the loading for that day. You can also choose how far back you would like to view the history by choosing 14, 28 or 30 days from the “Choose Days” drop-down box.

b) If you click on the Date Loaded, you will be taken to a screen that will give you specifics on that day's data. This page has two parts

i) At the top of the page, you will be given the dealership name, product name, date data was last loaded, the number of vehicles in the capture, whether or not the data was loaded to the AVV database, the number of vehicles in the AVV database, and the days that AVV dials this dealer. (Hint: if the dealer is emailing or FTPing their data to AVV, the Dial Days column will be empty).

ii) The next section is Log Details. This section contains information specific to the vehicle data for the dealership. This chart contains the time the data was loaded or that an error occurred, the message, Stock numbers, and codes.

(1) Under the Message Time column, you will see the date and time that the data was loaded or that an error occurred.

(2) Under the Message Description column, you will be given the details of the message or error. If the data was loaded, the first message will be that the upload was complete and will tell you the number of vehicles that were in the capture file, how many were added, how many were deleted, how many were modified, and how many errors occurred in loading the data.

(3) Under the Stock Number column, if an error occurred with one specific vehicle, such as the VIN was invalid, the stock number that the error occurred on will be shown in this column.

(4) Under the Codes column, you can click on the Help button in this column to get an explanation of the error message.

c) If you click on “Details” in the Comments column, you will be shown any additional notes AVV has made about this dealer in the past.